CCE Program staff wear many hats including - content developers, trainers, media specialists and project managers. While leaders of programs often manage a budget, create timelines for project completion, promote programs and registration, there are seldom resources shared on project management/implementation planning.
In this topic we will be investigating program implementation responsibilities and considering methods for managing the logistics.
The intent of an implementation plan is to build a system so that you can keep your plans moving forward whether you are the only staff, or you are collaborating with others. Implementation plans can assist with accountability and keep a team on task.
Create a plan. There is not a set design for an implementation plan. Design your plan to meet your needs. Several examples are included for your review (note: these are simply samples). Your plan, however you design it, should include a list of the sequence of activities that are required from start to finish, tasks/milestones leading to completion, a way to assign priorities, delegation, and feedback. If you have used an implementation plan before, you might want to try planning a Work Breakdown Structure, or WBS. A WBS is a more formalized plan, often used when collaborating with others, to keep everyone on task.
A WBS is slightly more complex than a typical implementation plan, and includes:
- A hierarchal project management planning system;
- Lists all tasks that need to be completed in the proper sequence;
- Details the task so that it can be communicated thoroughly and accurately;
- Notes activities that need to be sequential and those that can be concurrent;
- Contains a timeline the dates when each deliverable is due;
- Includes the worker responsible for each task.
Monitor Periodically. Regardless of the system used – monitor your implementation plan periodically to keep appraised of your status. Monitoring your plan, including budget, to keep surprises at a minimum and your collaborators in the communications loop. Where you find you are falling behind, adapt, work with collaborators, talk about issues and work towards a resolution.